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Exhibitor Resources

SFMA ANNUAL CONFERENCE EXHIBITOR RESOURCES

The 2025 SFMA Conference and Exhibition will take place in Palm Springs, CA from January 13-16, 2025.

Exhibition days are Wednesday, January 15 and Thursday, January 16.

Thank you for your participation in the Sports Field Management Association Exhibition. SFMA appreciates your presence and the value you bring to our event.

To ensure that you have all the information and resources necessary for a successful exhibition experience, SFMA has dedicated a resource page specifically for you.

You are encouraged to visit this page frequently as it will serve as a hub for all your needs.

If you have questions or need assistance with your booth please contact, Anna, our exhibits manager at (240) 813-0523 or tradeshow@sportsfieldmanagement.org.

What Are the Most Important Things To Do Before December 1, 2024.

QUICK LINKS:

Exhibition Hours:

· Wednesday, January 15 – 1:30 – 6:30 pm

· Thursday, January 16 – 10 am – 1 pm

Certificate of Insurance (COI)

Approval of the COI is required before you can gain access to the Palm Springs Convention Center for booth set-up. You can upload the COI here.

General liability and fire insurance is the responsibility of the Exhibitor. A certificate must be furnished naming SFMA as co-insured with limits of liability of at least $1,000,000 combined single limits including bodily injury and property damage.

Before uploading your certificate of insurance, please confirm that it meets the following requirements:

1. Certificate must list the Sports Field Management Association with our address as additionally insured. The address is: PO Box 1673, Lawrence, KS 66044

2. Dates of coverage must be listed at a minimum of January 12-17, 2025

3. The venue’s proper address must be listed as the event location on the certificate. Plam Springs Convention Center: 277 N. Avenida Caballeros, Palm Springs CA 92262

Exhibitor Appointed Contractor (EAC)

An EAC is a company or contractor hired by the exhibitor, who is NOT an employee of the exhibiting company or an official show contractor (i.e., Shepard). EACs are most often independent installation & dismantle companies but this also includes supervisors, technicians, photographers, audiovisual, floral, furniture, flooring, and any other contractors who aren’t official show contractors but provide a necessary service during move-in & move-out.

Designating your EAC provides the show organizer visibility into who is working on the show floor and helps the organizer, you as the exhibitor, and the EACs.

There are TWO steps to the EAC Designation Process:

Exhibitors are responsible for informing EACs of the requirements and ensuring compliance.

SAFE FOUNDATION-LIVE AUCTION ITEMS NEEDED!

By donating to our live auction, you are putting your product in front of our attendees in more places than just your booth – as well as giving them a chance to try it out, and potentially scoring a new customer! In the past we’ve had items ranging anywhere from $5 to $5,000. You can ship the item with your exhibitor shipment or ship it directly to the winner!

If you are interested in donating, please email to Whitney wwebber@sportsfieldmanagement.org and I will send the donation form.