JOB SUMMARY
The University of Portland is a National Collegiate Athletics Association (NCAA) Division I institution and West Coast Conference (WCC) member. This position is responsible for the care, maintenance, and renovation of all intercollegiate athletic fields and grounds on the University’s Franz River Campus, as well as assisting with fields and grounds maintenance on the main campus.
CORE DUTIES
- Collaborate with Athletic Field Manager to develop and implement plans, policies, and procedures for successful maintenance of all athletic fields(natural & artificial) and athletic grounds on Franz River Campus.
- Collaborate with Athletic Field Manager to develop and manage budget for field maintenance, equipment and supplies for the Franz River Campus.
- Assist to purchase, maintain, and manage inventory of Athletic field maintenance equipment and supplies for Franz River Campus.
- Mowing of all Athletic fields and Athletic grounds.
- Assist in management of irrigation system of Athletic fields and Athletic grounds on the Franz River Campus as well as main campus Athletic fields.
- Collaborate with Athletic Field Manager and varsity coaches to determine optimal playing conditions for each team and execute plan to achieve those conditions.
- Ensure adherence to relevant regulations, guidelines and standards for NCAA Division I athletic fields
- Collaborate with Recreational Services to determine optimal field conditions for club and intramural practices and competitions.
- Assist in management and coordination of work by technical consultants and/or contractors.
- Assist in supervision and training of seasonal and/or student employees. Supervisory responsibilities include participation in: hiring processes; setting of clear and measurable expectations; departmental communications with employees; training, development, and mentorship; performance management and evaluations; and advisement of any necessary disciplinary processes, including termination of employment, to the Athletic Field Manager.
- Manage, monitor and record in-house and/or contracted maintenance performed to all artificial surfaces in accordance with manufacturer’s warranty specifications (repairs, blowing, sweeping,
dragging, etc.)
- Will assist Physical Plant Grounds Department on mutually agreeable landscape related tasks and/or special projects.
- Other duties as relevant to the duties of the position or as assigned by supervisor or supervisor’s designee.
- Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
MINIMUM REQUIREMENTS
Education and Experience:
- Desired: Degree or Certification in Turfgrass Management, Agronomy, Plant Science, Horticulture, or equivalent discipline.
- Required: 2 years of relevant experience including soccer specific turf management/grounds experience.
- Or a combination of equivalent education and/or experience.
Certificates and Licenses Required
- Required: Oregon State Commercial Pesticide Applicator license or ability to obtain within 1 year of employment.
- Required: Valid driver’s license.
Knowledge, Skills and Abilities
- Excellent attention to detail, with ability to replicate and maintain high quality standards across all aspects of the job.
- Excellent ability to manage multiple projects and deadlines.
- Excellent planning and project management skills.
- Excellent problem‐solving skills. Proactive in identifying, preventing, and resolving issues.
- Excellent leadership skills and ability to coordinate/manage small teams.
- Ability to work independently but also to constructively receive supervisory direction and work effectively in a team setting.
- Strong orientation towards continued learning, retention and applying learning in the work setting.
- Effective verbal and written communication skills.
- Effective conflict resolution skills.
- Professional demeanor and ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Ability to work effectively with various constituencies including students, the general public, faculty, staff, administrators, alumni, and other members of the UP community.
- Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
- Working knowledge of or ability to quickly learn NCAA (or other sport governing body) rules and regulations applicable to athletic fields and grounds.
- Knowledge of current federal, state, and local laws or ordinances effecting the management of athletic fields and grounds.
- Familiarity with budget preparation and management.
- Ability to use and learn computers, technology, software, and applications at the level of sophistication required for the duties of this position, including, without limitation, Microsoft Office and the internet.
- Experience with operation of professional turfgrass maintenance specific equipment (Toro, John Deere, Redexim, etc.) including but not limited to utility carts, zero-turn mowers, reel mowers, aerators, topdressers. Experience operating manual transmission desired. Complete list of equipment will be provided.
- Familiarity with and basic understanding of vehicle & equipment maintenance including but not limited to proper cleaning, checking/changing oil, adding and mixing proper fuels, checking tire pressure & inflation procedures, sharpening & changing mower blades, etc.
- Ability to perform and understand basic turfgrass mathematics and calibration procedures.
PHYSICAL REQUIREMENTS
- Frequently: while performing the duties of this job, the employee is regularly required to stand, walk, bend, twist, use fingers and hands to handle materials and tools or equipment, and reach with hands and/or arms.
- Frequently: the employee must frequently lift, move, or use items or equipment ranging from ten to fifty pounds with or without assistance.
- Frequently: the employee is regularly required to use field maintenance equipment such as mowers, tractors, loaders, blowers, and string trimmers.
- Occasionally to frequently: the employee is required to sit, climb or balance and stoop, kneel, crouch, or crawl.
- Sometimes: may require travel by car or air.
- * When lifting is required, employees are asked to use good judgment, make safety a top priority, and ask for assistance of others or of equipment as necessary.
WORKING CONDITIONS
- Hours of employment: Position requires working long, irregular, and flexible hours, including regular business hours, mornings, evenings, nights, weekends, and holidays as necessary, as well as attendance at home events. Sometimes attendance at away events may be required.
- Work‐related stress: Stress from work‐related situations such as those involving competitive, challenging, urgent, or time‐sensitive matters.
- Travel: Sometimes may require travel to local and domestic away competitions by car or air, and attendance at other events and activities will be required.
- Overtime: Overtime hours will be required with little or no notice.
- Other: While performing the duties of this position, the employee is frequently exposed to moving mechanical parts and fumes or airborne particles. The employee is frequently exposed to outside weather conditions and risk of electrical shock. This position works with vibration causing tools or equipment. The employee may sometimes be exposed to high, precarious places, blood borne pathogens, and caustic chemicals. The noise level in the work environment is usually moderate to high.
WORK STANDARDS
- Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross Institution, which mission statement states that we pursue teaching and learning, faith and formation, and service and leadership in the classroom, residence halls, and the world.
- Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Compliance with laws, policies, and procedures: subject to and expected to comply with all applicable laws as well as University, departmental, and other applicable policies and procedures, including but not limited to the personnel, business, and/or other policies of the University, NCAA, and WCC or other applicable organizations.
- Promote integrity and reputation: all Athletics Department positions share responsibility for promoting and maintaining the integrity and reputation of the University of Portland and its intercollegiate athletics program. In fulfilling the responsibilities of this position, the person hired is required to comply with both the letter and spirit of all University policies and procedures, laws, and NCAA and WCC rules and regulations.
- Compliance with driving related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
- Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with related to his or her University position.
OTHER
Classification: Regular, MF, Non‐Exempt.
Area: Athletics
Term & Hours: 12‐month position & full‐time (40 or more hours per week).
Benefits (as of May 22, 2018, but please see footnote below): medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long‐term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, flexible spending account benefits, and eligibility for the University’s home purchase assistance program consistent with program requirements.
Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
IPEDS: 37‐0000.
Driving: Yes.
Training: All mandatory trainings, including those for MF employees; others as assigned.
Immediate Supervisor: Athletic Field Manager or designee.
Rev: HM 06.07.18
NOTICE ABOUT REASONABLE ACCOMMODATIONS:
The physical requirements described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work conditions described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
– The terms of employment, including, but not limited to, compensation, work duties, and benefits, may change or no longer be provided from time to time at the discretion of the University consistent with all applicable laws and requirements.
